Accounts, passwords and backups
A simple way to back up important files
Understand what a backup is and plan a manageable extra copy of files you would not want to lose.
What you will learn
You'll be able to identify important files, keep another copy and check that you can recover it.
Before you continue
Stop and get help before deleting, moving or resetting anything if you are not sure the backup contains the files you need.
Decide what matters most
Start with photos, documents and records that would be difficult or impossible to replace. You don't need to organise everything before protecting the important parts.
Keep another copy
A backup is an additional copy, not the only copy moved somewhere else. Depending on your needs, you might use an external drive, a reputable cloud service or both.
Do not leave every copy exposed
If a drive stays connected, hardware failure or malicious software may affect it. Cloud synchronisation may also copy a deletion or unwanted change. Check what file history and recovery options your service provides.
Check that recovery works
Periodically open a small selection of backed-up files. Know how you would restore them before an urgent situation occurs.
Review the plan when things change
New devices, accounts and storage locations can leave important files outside an old backup routine.
What to expect
You've identified what needs protection and can choose where to keep an additional copy.
Sources and further reading
- Back up your data · Australian Signals Directorate
Reasons for backups and practical approaches to protecting important data.